As improving mobile technology continues to influence our working culture, being able to access and make changes to documents on the go is fast becoming a necessity for many.
Previously, this would have meant sitting on a train or in a coffee shop with files and handwritten notes strewn across the table, but thankfully not any more. With smartphone and tablet technology, it is now incredibly easy to access just about any document you need, at any time you require.
The array of apps you can use to do this is constantly evolving, but here are three which I think currently offer the best capabilities for mobile document management:
By downloading this free app to your computer and devices, you can keep a synced folder which will replicate all the documents or files you need – up to 2GB – so you don’t need to worry about copying files to memory sticks (or, if you’re like me, emailing documents to yourself when your memory stick is nowhere to be found!). This clever little program will also keep your files up to date if you change them, so you don’t have to wade through earlier and later versions.
Another great thing about Dropbox is that it lets you share files with other users via an online platform – so if you’re collaborating with colleagues on a project and need to stay up to date, then you’ll never fall out of the loop.
Essential for those with a busy schedule, Evernote is the app that enables users to ‘stay more organised’ by letting them attach material such as pictures, documents or audio files to notes, which can also be accessed across a number of synced devices.
Like Dropbox, this works like a personalised online storage facility, but is more diary-friendly and geared towards keeping your life in order. Another feature of this app is that you can easily post material to social networks, again helping to keep colleagues up to date if you’re working on something in a team.
You’ve got access to your documents – now you want to be able to make changes to them, and a suite that offers great all-round functionality is Quickoffice Pro. It isn’t free, but this app, offering access to Microsoft Office files such as Word documents, Excel spreadsheets or Powerpoint presentations, is being lauded by many reviewers as the best mobile office suite currently on the market. For increased compatibility, you can download either an Android- or iOS-friendly version, and from there it’s no trouble to print your material using one of the many cloud-printing apps at your disposal!
This article was written by Adam Gilmour who loves to write as a living and writes for many businesses including